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Volunteering Roles and Opportunities

There are a huge number of opportunities for you to get involved in as a volunteer at local, regional and national events.

Club Roles

Aquatics clubs are always on the lookout for extra help. Whether you can spare an hour a week or an hour a day, your time will really make a difference.

There are many different roles to suit your skills, from teaching or coaching for those of you who prefer to be poolside, to designing the website, fundraising or ordering kit for the club for those of you who prefer to keep your feet dry!

Click on the roles below to read a brief description and then to find your nearest club using the Pool Finder search at the top right of this page. If you need any further information on club volunteering please email us on volunteering@swimming.org or view the full role descriptions in our Library.

  • Chairperson

The Chairperson of a club is seen to be a figure head, ambassador and a principal officer for a club.

A Chairperson will chair and lead meetings within the club, and be responsible for key decision making and leadership within the club, in consultation with other committee members.

  • Disability Liason Officer

The role of the Disability Liaison Officer is to play a key role with those working with disability athletes within aquatics.

  • Poolside Helper

The role of the Poolside Helper is to assist with club sessions under the supervision of a qualified teacher or coach.

  • Public Relations Officer

The main purpose of the Public Relations Officer role is to promote and publicise all information about your club.

  • Schools Liaison Officer

The role of the School Liaison Officer is to play a vital role in working with local education establishments and organisations.

  • Secretary

The Secretary of a club provides the central point of administration, information and communication. It is the Secretary who initially deals with all correspondence and communications, and is a key person to the smooth running of a club.

The Secretary is also a link between members, potential members and external organisations e.g. pool operators, local authorities, and the ASA Regions. The club Secretary should report to the club Chairperson.

  • Swim21 Coordinator

The Swim21 Coordinator will co-ordinate the implementation and development of the swim21 initiative within the club.

  • Team Manager

The Team Manager is responsible for the logistics, administration and coordination of teams to/from and during a competition or training event.

A Team Manager generally is a central point of information and communication, and the expectation by all team members (including athletes’ and coaches) is that the Team Manager will be the person with this knowledge.

A Team Manager should report to the Head coach or chairperson within the club.

  • Treasurer

The Treasurer of the club is responsible for producing and managing the club’s accounts and finances, and should report to the Club Chairperson.

This role will include being responsible for all income and expenditure for the club.

  • Vice Chairperson

The Vice Chairperson will support the Chairperson to lead the club. The Vice Chairperson will attend all committee meetings within the club, and support the Chair in key decision making and leadership within the club, in consultation with other committee members.

In the absence of the Chairperson the Vice Chair will take on this role.

  • Welfare Officer

The main purpose of the role is to assist with the safeguarding and protecting of children and young people in aquatics, and to implement the ASA Wave power policy and procedures.

In doing so, the person undertaking the role of a Welfare Officer should have an understanding of child protection, and how best practice and the use of the criminal record bureau (CRB) checks can help prevent child abuse.

  • Workforce Coordinator

The role of the Workforce Coordinator is to coordinate the recruitment and organisation of volunteers within the club.

Event Roles

There are roles to suit everyone’s skills – from being the welcoming face on the front desk to running all the IT and technology needs of the event, making sure the athletes are in the right place at the right time to selecting the music for the medal presentations – there really is something for everyone!

Click on the roles below for brief descriptions for all our event roles - head to our library for full downloadable PDF descriptions of each position.

if you are interested in getting involved drop us an email to events@swimming.org or view full role descritiptions in our library.

  • Athlete Kit Carrier

To ensure athlete’s kit is taken from behind the blocks to the designated area throughout the competition.

  • Biographer

To produce all statistics and biographies for the sports presentation team.

  • Chief Clerk

To manage the call room and oversee the Clerks and Field of Play team to coordinate the athletes.

  • Chief Recorder

To manage the collation and distribution of start sheets and results.

  • Clerk

To ensure procedures in the call room are followed and work with the Field of Play team to coordinate the athletes.

  • Competitor Steward

To manage all competitors and ensure they are where they should be at the correct times.

  • Executive Director

To manage and coordinate all aspects of the event.

  • Field of Play Manager

To manage and coordinate the field of play team including basket carriers, medal bearers and assistants.

  • Field of Play

Assist the Field of Play Manager to ensure everything that happens on deck follows procedures and runs smoothly.

  • Front of House Manager

To manage and coordinate all front of house tasks including ticket sales, programmes and other merchandise.

  • Jury of Appeal

To make the final decisions on rulings when there is an appeal against the referee’s decision.

  • Management Committee

To ensure all aspects of the event run smoothly – including planning in advance of the event and being decision makers for any problems or issues that arise at the event.

  • Medal Bearer

To carry the awards to the podium to allow them to be presented to the athletes.

  • Meet Manager

To ensure a team is in place to run the event and to manage that team during the event.

  • Meet Secretary

To assist the Meet Manager to ensure a team is in place to run the event and help to manage that team during the event.

  • Music Operator

To take care of all music requirements throughout the competition.

  • Print Distribution Manager

To manage and coordinate all aspects relating to production and distribution of start and result sheets.

  • Recorder or Scorer

To assist with the collation and distribution of start sheets and results.

  • Runner

To ensure all start sheets and results are distributed throughout the event.

  • Sports Presentation Assistant

To assist the Sports Presentation Manager with all aspects of the look and feel of the event.

  • Sports Presentation Manager

To manage and coordinate all aspects relating to the look and feel of the event, including music, dressing of the venue and any TV or internet coverage.

  • Technology Assistant

To assist in the delivery of all IT needs for the event.

  • Technology Manager

To manage and coordinate all IT needs for the event.

  • Training Marhsal

To ensure all training procedures are followed and coordinate the Clerks and Field of Play volunteers.

  • VIP Host

To ensure any VIPs are well looked after throughout the event.

Regional Roles

As well as helping out on a local level, there are also may opportunities for volunteers to get involved in aquatics at a county and regional level.

There are several roles including running training to develop our next generation of volunteers, to sitting on a regional board that will shape the future of the sport in the area.

Click on the roles below for brief descriptions or head to our library for full PDF descriptions you can download.

If you are interested in any of these roles email us at volunteering@swimming.org.

  • Board Member

The board member will provide skills and experience to the sport through having a seat on the ASA Board for a designated period.

  • Committee Member

The committee member will represent the organisation at regular committee meetings, acting as a spokesperson to address any issues and together with the other members of the committee work to find solutions and improvements to the running of the organisation.

The committee member may also be asked to represent the organisation or club externally at events or meeting if necessary.

  • County Volunteer Coordinator

The county volunteer coordinator will act as a point of contact and provide regular volunteer updates for volunteers and clubs in a specific county.

  • Mentor

A mentor will act as a point of contact and support for a specific participant or group of participants in a national programme or scheme.

The aim is to support progression and development by assisting the candidates to make the right decisions throughout the programme.

  • Presenter

A presenter will deliver a specific training session, seminar or course to an individual or group of people.

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