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Frequently Asked Questions (Clubs and Swimmers)

All Level X results are to be submitted online:

Masters results need to be submitted in a separate file with the masters box checked on the online submission form (otherwise they will appear in the Open age group of Rankings).

Eligibility

Anyone who is a Category 2 Swim England member can participate in Level X Racing. For full information on eligibility please see our Level X Racing Eligibility Information.

In 2020, all category 1 members who submit a time will automatically be temporarily upgraded to Swim England Category 2 free of charge. From 1 January 2021, all Category 1 members who submit a time into Level X Racing will be upgraded automatically to Category 2 and the club will be invoiced for the relevant fees.

Masters can take part in Level X Racing subject to government current guidance and tier specific restrictions. If permissible, Masters swimmers will need to be Category 2 members, so the automatic free of charge upgrade will be applied for 2020 as outlined in the Level X Eligibility information. There will be no free upgrades in 2021. In order for Masters results to go into Masters rankings, their results files must be submitted separately to the age group results and the masters box ticked on the Formstack box.

Yes, all para swimmers can take part in Level X Racing. Any additional support required should be offered by the club to ensure all athletes have the opportunity to participate. Para athletes on the waiting list for classification are also encouraged to take part to aid their development, and results will be shown as time rather than British Para-Swimming points.

Yes, we would suggest that you wear blacked out goggles and use tappers as you would do if you were competing.

No, a swimmer is only able to participate in their own club where they train.

No, this is a virtual competition which is a single club event. You must not mix your club swimmers with another club’s swimmers.

Only Category 2 Swim England members can take part in Level X Series 2. Category 1 members participating in Level X Racing Series 2 and whose results are submitted into Level X Rankings will be automatically upgraded to Category 2, with appropriate membership fees charged.

If clubs have new members, who have just joined the club and are not currently members of Swim England, in order to take part in Level X Racing their membership will need to be Fast Tracked before any results can be accepted.

Clubs should make the necessary amendments to OMS and then complete the Fast Track Renewals form. Please ensure that no Level X Racing results are submitted for swimmers who are not showing as Swim England Category 2 members on your membership list as these times will be rejected.

Organisation

Level X Racing has been designed to be delivered in training and is compliant with the Swim England Return to Training Guidance.

Level X Racing eligible swims can take place within the following timeframes:

  • Series 1: from 23 October – 22 December 2020
  • Series 2: from 4 January – 9 March 2021

See Level X Racing Leaderboard Conditions and Level X Racing Schedules separately for further information on eligibility for leaderboards and the deadlines for results submission.

Clubs can decide which distance and stroke to run based on the coach’s assessment of the swimmers’ fitness.

Any Level X Racing events can be swam at any time during the Series, however leaderboards will be published for specific events as per the published Level X Racing Schedules.

A club can run as many Level X Racing sessions as it chooses to.

Yes where starting blocks are available and the venue operating procedure allows them they can be used, however they are not a requirement.

No, the minimum starting requirement is a whistle. Where a whistle is being used this should be provided by the starter themselves and only used by them.

No, Level X Racing meets are not licensed.

Yes, virtual duels between clubs are allowed as long as the actual races are all swum at the home training pools of the clubs involved and swimmers race in their usual training bubbles.

This is a decision your club needs to take in accordance with its risk assessment for training sessions.

The use of masks should be based around the club’s own risk assessment of the session.

Officials

To run a Level X Racing session, a club requires two officials who are at least a qualified J1 or higher to manage the session. There is no requirement for a qualified referee.

Clubs also need sufficient time keepers. There is no requirement for the timekeepers to be qualified but they must be at least 14 years old and members of Swim England (any Category). More information is available in the Level X Racing Officials information.

There are two online training courses designed for the management of Level X Racing – neither are compulsory but we would recommend that all technical officials complete A Beginners Guide to Refereeing Swimming, and all timekeepers complete Time Keeper training. For further details, also see Level X Racing Officials information.

No, there is no requirement for any officials to be licensed for Level X Racing sessions.

If you are unable to meet the officiating requirements for Level X Racing please email levelx@swimming.org for support.

Yes, officials should recognise the Para-Swimming exception codes. Coaches should make the lead technical official aware of the exception codes prior to the swimmer starting.

Results

See Level X Racing Results Submission Support document for detailed information on how to create results, validate the data and submit the results data files error free.

The club must submit results using the online Formstack form. Masters results must be submitted as a separate file and the Masters box ticked on the Formstack form in order for them to go into the Masters Rankings database.

Results from sessions swum in the same venue in the same week can be collated and submitted as one results file. The date on the Formstack submission should be the last racing session of the week.

Clubs should aim to submit all results within 48 hours of racing but they will be accepted up to 5 working days after the session or last session in a week.

We understand that the current situation around qualifying for competitions is unclear and we are working with regions and counties to provide the most flexible system to support qualification at the time we are able to return to competitions. At the moment there is no fixed date for this and until that time, it is difficult to provide a definitive comment on how swimmers will qualify. Please be assured we continue to work towards the return to competition.

If you have any further queries, we would recommend you raise this direct with your county or region.

Timekeepers will be expected to record accurate times and the officials who are managing the event will be expected to verify the results. We believe in the honesty and integrity of our members.

Yes, SPORTSYSTEMS will provide a free version of their Meet Organisation software to enable clubs who do not possess access to Meet Management software to submit their results. This can be requested direct from SPORTSYSTEMS by emailing support@sportsys.co.uk

Please note this free version is not compatible with Mac computers and must be used with Windows.

See Results Submission Support document for further information.

Yes, step by step video guides are available which outline the whole process and can be accessed as follows:

You can also access a Level X Racing Results Submission Support document here.

There are also a number of ‘technical friends’ around the country who have volunteered to support with any results submission questions – these can be accessed by emailing levelx@swimming.org with your query and you will be put in touch with your nearest volunteer.

Clubs must create their own meet file as they would for an open meet.

Level X Racing results may be accessed via swimmingresults.org. Results may be viewed in numerous different formats e.g. by age, county, region, gender and so on. Select the required category to view Level X Racing results.

Swim England will also publish Level X Leaderboards for each event which will display the top 10 swimmers. For more information on the Leaderboards view Level X Racing Leaderboard Conditions and Level X Racing Schedules.

We will aim to process and upload all submissions within a week of receipt but please bear with us as at busy times it may take slightly longer.

If there are errors in the results files submitted this will lead to those files being rejected and clubs will need to correct and resubmit these. This will delay processing time.

In order to reduce the possibility of this happening clubs should validate all member data prior to entering any results using the validation tools within SPORSYSTEMS and Hy-Tek.

If your results are not showing 10 days after the club has submitted them to us then please contact levelx@swimming.org.

See Level X Racing Results Submission Support document for further information.

Christmas Period: Please note that any results submitted after 18th December 2020 may take longer to be processed and uploaded to Rankings during the Christmas period.

All queries in relation to swimmers’ times and results in Rankings should be addressed via the club responsible for Level X Racing results submission.

Timekeepers will be expected to record accurate times and the officials who are managing the event will be expected to verify the results. We believe in the honesty and integrity of our members.

We understand that the current situation around qualifying for competitions is unclear and we are working with regions and counties to provide the most flexible system to support qualification at the time we are able to return to competitions. At the moment there is no fixed date for this and until that time, it is difficult to provide a definitive comment on how swimmers will qualify. Please be assured we continue to work towards the return to competition.

If you have any further queries, we would recommend you raise this direct with your county or region.

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