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Important Information Disclosure and Barring Service Changes

From 17 June 2013, the Disclosure and Barring Service (DBS) are introducing a new service called the Update Service and to coincide with this they will also start issuing a single Disclosure Certificate to applicants only. Registered bodies will no longer receive a copy of individuals Disclosure Certificate. This will affect the way the ASA carry out future disclosure applications and how applicants can manage their disclosure.

DBS Update Service

One of the government’s priorities is to overhaul the criminal records regime to give individuals greater control of their own information and allow DBS Certificates to be reused when applying for similar jobs and reduce the burden of red tape on employers.

This new subscription service lets individuals keep their DBS Certificates up-to-date so they can take it with them when they move jobs or roles.

What is the DBS Update Service?
For a small annual subscription of just £13 applicants can have their DBS Certificate kept up-to-date and take it with them from role to role, within the same workforce, where the same type and level of check is required.

By subscribing to the new service they could save themselves a lot of time and money depending upon how many DBS checks they have needed in the past.

How do applicants access the Update Service?
From 17 June 2013 applicants will be able to join the Update Service online at www.gov.uk/dbs.

Benefits to applicants:

  • Saves applicants time and money.
  • One DBS Certificate is all applicants may ever need.
  • Take their DBS Certificate from role to role within the same workforce.
  • Applicants are in control of their DBS Certificate.
  • Get ahead of the rest and apply for jobs DBS pre-checked.

Further information on this service including Applicants Guidance can be found at www.gov.uk/dbs

Single Disclosure Certificate

Previously, the DBS (formerly CRB) issued Disclosure Certificates to both the applicant and the registered body or umbrella body. From 17 June 2013, the DBS Enhanced Disclosure Certificate will be issued by the DBS to the applicant only.

As a consequence of this change the ASA may request applicants send in an original copy of their DBS Enhanced Disclosure Certificate before they can confirm with clubs that an individual is clear to undertake a role in Regulated Activity.

Which applicants will be required to send in their DBS Enhanced Disclosure Certificate?

Paper DBS Applications
All applicants that complete a paper DBS application will be contacted requesting that he / she send in the original DBS Enhanced Disclosure Certificate within 21 days of receipt. Pending receipt of an original DBS Enhanced Disclosure Certificate the individual shall not be permitted to undertake a role in Regulated Activity but may remain in a supervised role for a maximum of 3 months.

Online DBS Applications
Applicants that complete an online application through the ASA online service provided by TMG will not be required to forward their DBS Enhanced Disclosure Certificate unless it is indicated that the DBS Disclosure has content on it.  If a DBS Disclosure has content the individual will be contacted requesting that he / she send in the original DBS Enhanced Disclosure Certificate within 28 days. Failure to comply with this request may result in the applicant being suspended from the ASA.

How will this affect clubs?

In anticipation of the change to how Disclosure Certificates are issued the ASA have utilised an online DBS checking service to allow us to efficiently identify those DBS Enhanced Disclosure Certificate with content. From 30 June 2013 we will no longer accept paper DBS applications, unless prior consent has been agreed from the ASA.  

Using this service will prevent the ASA having to request DBS Enhanced Disclosure Certificates from all your applicants which will inevitably delay the confirmation of clearance to clubs.

All club Welfare Officers have previously been sent communication on the online service including login details.  However if you are unable to login to the online service or have not received your activation details please contact Sam Massey on 01509 640 738.

Further information regarding these changes  can be found on the Disclosure and Barring Service website at www.gov.uk/dbs.

Click here for information on how to carry out Disclosure and Barring Services checks at your club using TMG CRB’s online processing system.

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