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Swim England Events and Conference Advertising Opportunities

Each year, Swim England runs a series of national competitive events and our annual Teaching and Education Conference and Awards.

For 2022, we are once again offering packages for trade stands and event programmes. Our 2022 Teaching and Education conference is a face-to-face event.

Competitive events – programmes and trade stands

Information about our programme advertising and trade stand opportunities will be added shortly.

Artwork specification for competitive event programmes:

Full Page (mm)
A4 – 210w x 297h
Type area: 186w x 271h

Half Page Horizontal (mm)
A4 – 186w x 132.5h
B5 160×230 – 129.4w x 90.2h

Artwork Format:

  • Complete artwork should be submitted as a hi-res PDF with fonts embedded.
  • Full page adverts must include a 3mm bleed.
  • All colours should be split for CMYK. Please do not use spot colours in your artwork.
  • Approved artwork must be submitted prior to the given deadline for each programme.
Teaching and Education Conference – advertising and trade stands

The Swim England Teaching and Education Awards and Conference 2022 is taking place on Thursday 29 September at the VOCO St Johns Hotel Solihull.

Please see below for details of our conference and awards packages. To register your interest, if you have not already done so, complete an enquiry form.

Special offer when you book any combination of these items:

  • Book any two (exhibition space, award sponsorship or table sponsorship) packages, and we will apply a 20% discount*
  • Book all three and we will give you a 25% discount*.

*discount applies to exhibition space and sponsorship of awards and event tables only. Not valid against optional extras.

Exhibition space: £630 inclusive of VAT

Package comprises:

  • Exhibition space in the Park foyer and main networking area. To include one trestle table and two chairs.
  • Maximum 2×2 metre stand space. (Please request floorplan for space availability.) (Park Foyer, Malvern and Brueton networking area).
  • Over four hours contact and networking time with approximately 250 swimming teachers, educators and approved training centre representatives.
  • Opportunity for one allocated staff member to attend the conference and awards evening (no exhibition spaces at the evening event). Includes an overnight stay (food and refreshments included). Additional places for staff including food and refreshments can be purchased. See optional extras below.
  • Logo inclusion in PDF delegate conference programme and content on dedicated exhibitors page on swimming.org. You have the opportunity to include a word summary of up to 100 words and company/organisation, website and contact email address. This needs to be sent by no later than Friday 16 September.
  • Wi-Fi access included.
  • Acknowledgement of your organisation or brand during opening of the conference.
  • Opportunity to include merchandise or an offer (subject to Swim England approval) in delegate conference packs. (Before proposing an item/offer, please see below for a list of excluded product categories.)
  • Opportunity to appear in Swim England event publicity during the conference (for example, Swim England live social media posts promoting the event).

Optional extras:

Discounts are available on tickets for staff to attend the conference, if booked alongside an exbibitor space.  Please request details when booking your stand.

  • Additional staff places to the conference and awards evening, including an overnight stay and food and refreshments, can be purchased at a reduced price of £204 including VAT per person (represents 15% discount)
  • Additional day places for staff, including lunch and refreshments, can be purchased at a reduced fee of £80.75 including VAT per person (represents 15% discount).

 

Individual Award Sponsorship £630 (incl VAT) per award 

A total of eight awards available. Allocated on a first come first served basis with consideration given to relevance.

The awards are:

  • Educator of the Year
  • Trainee Tutor of the Year
  • Approved Centre Diversity Champion
  • Swimming Teacher of the Year
  • Swim Primary School of the Year
  • Swim School of the Year
  • School Swimming Lesson Provider of the Year
  • Health Impact Award

Package comprises:

  • Your organisation’s logo on one of the eight awards being presented at the awards evening (29 September 2022)
  • Your organisation’s logo on a rolling TV screens throughout the evening of the event.
  • Option to provide a prize for the winner.
  • Opportunity to co-present the award to the winner.
  • Verbal acknowledgement during the awards ceremony by the awards host.

 

Sponsor a table at the Awards evening: £420 (incl VAT) per table

Your brand can sponsor a table for delegates at the awards dinner (29 September 2022). Individual or multiple table(s) sponsorship available.

Comprises:

  • Your logo on a dedicated events partner page, event booklet and main awards screen throughout the evening.
  • Opportunity to dress the table(s) with your organisation’s collateral as approved by Swim England.
  • Your logo on table number and seating plan.

 

Register your interest as an exhibitor or sponsor

Complete and submit our booking/enquiry form. We will contact you to discuss availability.

Our advertising sales manager, Maxine will be happy to discuss the options and guide you through the booking process.

Please be aware that there is limited availability and allocation will be on a first come first served basis. For award sponsorship, some consideration will be given to brand relevance.

 

 

Register your interest as an exhibitor

Please click here to contact our advertising manager Maxine Smith.

Maxine will be happy to discuss the options once available and guide you through the booking process.

 

Competitive Events Calendar

Please select from the dropdown menu below.

Prices coming soon.

Events Calendar

Event and Category
Venue
Date
Programme Size
Trade Stands
Video Board
Swim England National Summer Meet (50m) (Cat A)Ponds Forge, Sheffield 5 - 9 August 2022A4YesPrice on request
Swim England Open Water National Age Group Championships (Cat B) Thrubergh Country Park 10 August 2022N/AYesNo
Swim England Open Water National Masters Championships (Cat C)TBC10 September 2022N/AYesNo
Swim England National County Team Championships (Cat A)Ponds Forge, Sheffield 2 October 2022A4YesPrice on request
Swim England Masters National Championships (25m) (Cat B)Ponds Forge, Sheffield 28 - 30 October 2022N/AYesPrice on request
Swim England Artistic Swimming National Masters Championships (CAt C)Harvey Hadden, Nottingham12 November 2022N/AYesPrice on request
Swim England National Winter Championships (25m) (Cat A)Ponds Forge, Sheffield 2 - 4 December 2022A4YesPrice on request
Swim England Water Polo National Age Group Championships:
U15 Finals (Cat B)
Ponds Forge, Sheffield 17 - 18 December 2022N/AYesPrice on request

Event Prices

Event Category A
Programme Size A4
Programme Ads Size
Price
Trade Stands No of Days
Price
Video Board
Full Page £250.001 day£165.00Price on request
Half Page £210.002 days£280.00
3 days£399.00
4 days £530.00
B5 Full Page TBCTBCTBC
Event Category Programme SizeProgramme AdsTrade Stands Video Board
BA4SizePriceNo of Days
Full Page £250.001 day£165.00Price on request
Half Page £210.002 days£280.00
3 days£399.00
4 days £530.00
Event Category Programme SizeProgramme AdsTrade Stands Video Board
COnline SizePriceNo of Days
N/ATBCTBCTBC

Guidelines and deadlines

Guidelines for product imagery/creatives

Due to exclusivity agreements we have in place with our partners and our own range of merchandise, some restrictions apply to the promotion of certain product types in programmes and at our events. Products on the excluded product list may be promoted by retailers, providing any product images are unbranded or the advertisement shows a composite image of multiple brands with equal presence and discreet logos. For example, an advertisement may show a retailer’s company name and logo and link through to an online shop. Promotion of partner-branded products is permitted.

Excluded products relating to events

Products on the following list may be promoted by retailers providing any product images are unbranded or the advertisement shows a composite image of multiple brands with equal presence and discreet logos. For example, an advertisement may show a retailer’s company name and logo and link through to an online shop. Promotion of partner-branded products is permitted.Active competition swimwear; swim accessories (goggles and swim caps); beachwear inc leisure swimwear; aerobic fitness wear; sports underwear; sport lifestyle wear (tracksuits, t-shirts, polo shirts, shorts, trousers and pool footwear); sport caps, hats; sport socks; sport bags; training aids including paddles and floats; backstroke flags; towels/bath robes/chamois; and wetsuits.In addition to the above list, products which conflict with Swim England merchandise may not be promoted at certain events. These products include:Drinks bottles and travel mugs; shopper bags; phone cases; personal fans; pin badges; synchro journals; and pens.

Details available on request.

Deadlines

The deadline for the Teaching and Education Conference will be issued shortly.

Deadlines for booking space or advertisements for competitive events are typically three weeks prior to the event date. Artwork deadlines are typically two weeks prior. Specific deadlines for each event are available on request.

How to book

  1. Choose your preferred package
  2. Complete our booking form with details of your preferred package*, including any chosen alternatives such as advertisement size. Please also include your invoicing details.
  3. We will check availability and confirm the booking details back to you and arrange payment.
  4. Once confirmed, send your artwork to us by the relevant deadline.

*If your chosen event is not yet shown on the booking form, or if you would like to discuss options before booking anything, please check the box to send an enquiry instead.

 

Payment

Payment can be made in one of two ways:

  • New customers – payment is made online, with a debit or credit or debit card. We use PayPal invoicing which does not require a Paypal account. When your booking is confirmed, we will provide details how to pay. If you would like to apply for a customer account for future bookings, you can pay for your first booking and request a credit application form.
  • Existing account customers – if you already have a credit account for advertising with Swim England Trading Limited*, we’ll be able to process your booking and send you an invoice. In this instance, payment terms are 30 days.

*Please note: This is separate to any account you may have with The Institute of Swimming. If you have an account with one of these companies, please let us know.

Terms and conditions:
  1. Terms and conditions apply.
  2. Prices valid from 14 February 2020.
  3. Prices are shown excluding VAT.
  4. The minimum order value is £75 excluding VAT.
  5. Bookings should be confirmed and artwork provided typically three weeks before the event date. Specific deadlines for each event are available on request.
  6. For series bookings, artwork will repeat unless you notify us you wish to change it. Artwork may be changed for each event if required. Please provide new artwork by the deadline given for that event.
  7. Payment terms are with booking or, if you have an account, 30 days from date of invoice, unless otherwise agreed. Invoices are raised at time of booking.
  8. If your company operates a purchase order system that requires you to quote an order number, please ensure you provide this at time of booking. We will quote the PO number on our invoice as long as you let us know this is required.
  9. Should any of your accounts with Swim England or its subsidiaries be in arrears or have a history of late payment, we reserve the right to refuse a booking or request payment at time of booking.
  10. Requests to change or cancel bookings once confirmed may be subject to administration or cancellation fees.
  11. We reserve the right to refuse trade stand bookings which would include the promotion of products or services which conflict with the above guidelines or which are not appropriate or relevant for the chosen audience.
  12. We reserve the right to decline artwork for programmes or video advertisements which does not not meet the above specification and guidelines or which is not relevant or appropriate for the chosen audience.
  13. Bookings which are confirmed but for which no approved artwork is provided by the given deadline will still be charged.
  14. We reserve the right to refuse bookings for campaigns which would not appropriate for our family audience. For example, we cannot carry advertising for products or services relating to alcohol or gambling.
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