Swim England
WORKING TOGETHER
Committees, Coaches and Parents
Our Working Together guide is a practical resource designed to strengthen relationships between committees, coaches, and parents in all types of aquatic clubs.
It focuses on the vital partnership between the head coach and club chair, showing how they can collaborate to lead a positive, successful club environment.
The guide is divided into four easy-to-read sections.
You’ll also find downloadable templates you can adapt for your own club, along with real stories showing how these ideas can inspire positive change.
A clear vision and shared values are the foundation of every successful aquatic club. This section helps you define what your club stands for and build an inclusive culture where everyone can thrive.
DownloadGood communication builds trust and keeps your club running smoothly. This section offers practical ways to keep everyone informed, involved, and connected.
DownloadClear roles and responsibilities help clubs run smoothly and support everyone to do their best. This section shows how leaders can work together confidently to create a strong, successful club.
DownloadA safe, welcoming club starts with the right people and the right support. This section covers safer recruitment, HR essentials, and good practice to help every team member thrive.
DownloadThis project was made possible thanks to the many committee members and coaches who generously shared their time and expertise - our sincere thanks to all of them.
This guide and its resources have been developed by Swim England for affiliated clubs. They offer general guidance only and are not a substitute for professional advice. Swim England accepts no responsibility for any errors or omissions.
Supporting Resources
| 1.1 Example role description for club chair volunteer template | Download |
| 1.2 Example job description for Head Coach employment template | Download |
| 2.1 Example application form employment template | Download |
| 3.1 Planning interview and example questions employment template | Download |
| 4.1 Example reference request | Download |
| 5.1 Example email requesting permission for DBS check | Download |
| 6.1 Example job offer employment template | Download |
| 6.2 Example Volunteer Agreement template | Download |
| 7.1 Checklist for managing induction | Download |
| 7.2 Initial mentoring form example employment | Download |
| 8.1 Review Meeting Appraisal Guidance employment | Download |
| 9.1 Example review appraisal meeting document employment | Download |
| 10.1 Swim England Code of conduct for coaches and teachers | Download |
| 10.2 Swim England Code of conduct for committee members, officials and volunteers | Download |
| 11.1 Example grievance procedure template | Download |
| 12.1 Example disciplinary procedure employment | Download |
*Please note, some resources are for volunteers, others for employment matters. Clubs should choose and adapt what best fits their needs.
In-person Club Workshops
Swim England offers facilitated workshops to help clubs put the Working Together ethos into practice.
Each session is tailored to your club’s needs and helps align values, vision, and culture so everyone works towards a shared purpose. Workshops also strengthen communication, clarify roles, and build collaboration between committees, coaches, and parents.
If your club is interested, please complete the Expression of Interest form below, and we’ll be in touch.
Expression of Interest Form